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Home      Floor Plans   The Concord Thoreau's Cove The Emerson The Hawthorne Furnished Apartments Amenities Services For Residents Request Maintenance Subscribe to eNews Resident Handbook Community Notices		Resident's Handbook MOVING DAY Be sure you notify the following people and agencies approximately two to four weeks before you move: Post Office (for forwarding mail) Magazine and Newspaper Publishers Telephone Company Banks Local Suppliers (milkman, laundry, etc.) Insurance Company Bureau of Motor Vehicles Stores (where you have charge accounts) Schools (for transferring children) Friends Employer Doctors, Dentists, etc. Electric Company (give them your lease expiration date) Cable TV Company PLEASE DO NOT FORGET TO TURN IN YOUR KEYS AND FORWARDING ADDRESS! Back to Topics APPENDIX 1 - LEASE OBLIGATIONS RELEASES The standard procedure if you must make a premature move is to call the Welcome Center immediately. They will give you information as it pertains to your specific case. Never assume you may move prematurely and break your lease without making arrangements with the Welcome Center. This may be negotiated by a Transfer Addendum, Sublease or, in some cases, by a resident change. You are still responsible for maintaining the electricity until the release procedures are complete. Any other action can result in immediate legal proceedings. We welcome the opportunity to assist you with your problems and thus eliminate any undue ramifications. After five years of continuous residence, a lease may be ended with a 60-day written notice. Back to Topics A. COMPANY TRANSFERS A resident may request a release from his or her lease because of a job transfer. Job transfers, if verified by a company notification letter, may be authorized under our job transfer policy. The resident must be moving at least fifty (50) miles outside of the area and must be transferred with a branch of the same company for which he or she is presently working. The 60-day notice does not commence until the Welcome Center receives the company's verification of transfer letter. The resident agrees to pay two (2) month's rent in advance after the signing of the transfer addendum. The apartment may be vacated at any time after the addendum is signed and rent has been paid, but it must be vacated no later than the last day of the 60-day notice. In either case, the resident must sign a vacating notice at the signing of the transfer addendum verifying the exact date of move-out. NOTE: In a roommate situation, only the transferring resident is released from the lease agreement. The remaining resident must release the transferred resident or the company transfer is void. However, if the remaining resident is agreeable in allowing the transferring resident to vacate, the remaining resident has the option of remaining in the present apartment or moving to a smaller apartment. This is the ONLY circumstance in which a resident is allowed to move from a larger apartment to a smaller apartment during a lease agreement. Contact the Welcome Center for procedure. Back to Topics B. MILITARY TRANSFER If a resident is in the U.S. Armed Forces and is transferring under orders from the U.S. Government, the resident may terminate his or her contract with a thirty (30) day written notice. A copy of the orders must accompany the vacating notice. The resident must be moving at least thirty-five (35) miles outside of the area. Back to Topics C. LEASE BUY-OUT A resident may request a lease buy-out, which consists of a sixty (60) day vacating notice, and a lease buy-out fee of $500.00. A resident must have occupied the apartment for at least six (6) months before the lease buy-out can go into effect and the sixty (60) day notice begins. The resident is required to pay the $1,000.00 lease buy-out fee at the time the vacating notice is given, which begins the sixty (60) day notice. The apartment may be vacated at any time after the addendum is signed, the $1,000.00 lease buy-out fee has been paid, and all rent has been paid, but it must be vacated no later than the last day of the sixty (60) day notice. The resident must sign a vacating notice at this time, verifying the date of move-out and a lease addendum which states the new lease expiration date. Back to Topics D. CHANGE OF RESIDENT A roommate change is when one or more, but not all, of the original residents wish to transfer their responsibility for an apartment to another individual. A lease commits you to responsibility for a specified length of time. We do allow changes, however, if certain prerequisites are met. Check with the Welcome Center before taking any action. A processing fee is required for all forms to be signed and transactions completed. All persons involved (i.e., outgoing, incoming, and remaining residents) must be present in the Welcome Center, collectively, before any steps are taken to activate the process. When Owner/Owner's Agent has approved a change on a lease, the following must occur: both incoming and remaining resident(s), including guarantors, for the lease term, must sign a new or amended lease. The Welcome Center considers any resident change as a legal transaction and it will be handled as such. The security deposit may never be reduced below the amount on the original lease. The remaining resident(s) and the new resident(s) entering on an existing lease accept responsibility for all damage and cleaning charges (including pet). It is the responsibility of resident(s) to make security deposit settlements AMONG THEMSELVES. The outgoing resident(s) must fill out the Resident Change Addendum and Vacating Notice form. The remaining and incoming residents must sign a Resident Addition Addendum and pay all monies due to authorize name changes on the lease. All rent, late fees, etc. must be brought up to date before the resident change is approved. The outgoing resident(s) must turn in keys and pet tags to the Welcome Center. All necessary forms can be acquired at the Welcome Center. Please contact the Rental Consultants for details. Back to Topics E. TEMPORARY OCCUPANTS Occasionally circumstances in our lives such as jobs, personal and family problems may make it necessary for you to be absent for short periods of time. A Special Permission Form may be signed authorizing someone else to occupy your apartment. Although a temporary occupant is in the apartment, he or she cannot pay rent. You will be held responsible for paying rent and any damages incurred. Pool privileges are available only to the person(s) occupying the apartment. Only one temporary occupant will be permitted during a standard lease term. All occupancy regulations apply. HHHunt/Walden Pond retains the right to ask you to terminate your agreement with the temporary occupant should any problems arise. Temporary occupants must complete a rental application and a criminal background check will be completed and acknowledge receipt of the Resident Information and Policy Handbook. Back to Topics F. TRANSFERRING WITHIN THE COMMUNITY When a resident requests a transfer from his or her present apartment to another within the community during the term of the lease, the following is required: The resident must be requesting a larger apartment. The resident must fulfill the terms of the existing lease plus an additional year's lease. The security deposit must be handled as though you were a new resident in order to protect the community against any damages in the original apartment. If damage charges in the original apartment exceed the respective security deposit, the resident shall be fully responsible for additional costs of all related cleaning and/or repairs necessary for its re-rental. Back to Topics   G. TRANSFERRING WITHIN HHHunt PROPERTIES 1. Resident must give 30 days notice of intent to transfer. 2. Account must be in good standing- no outstanding balance. 3. Resident must apply for apartment at desired HHHunt Property. 4. Qualifications Rental rate must be comparable to original lease at street rate (no concession) Lease term should be a minimum of 6 months longer than original lease term. If the resident is keeping the same lease term (minimum of 3 months remaining on lease) resident must pay $200 transfer fee to vacating property and any short-term lease premiums applicable at new property. Apartment leased cannot be a sublease or re-rental Resident must pay new deposits and application fee- no transfers between communities. Vacating property may request repayment of concession offered. I would add here that if they have resided in the apartment home for less than 9-months the concession will be repaid before the transfer will be approved. 5. Pending application acceptance at new property, a lease start date will be determined. Resident to determine the amount of moving time they need. Rent will be charged at both properties for this time. This time should be communicated with both properties and resident. 6. Lease signing should be arranged by new property. Vacating property should prepare lease addendum with the lease expiration date determined above. Comments section of addendum should note: “This lease termination addendum is only valid when signed in conjunction with new lease for apartment XXXXXXX at XXXXXXX apartment homes. Transfer to HHHunt property.” Addendum should also note any money owed for repayment of concession. Lease addendum should be faxed or mailed to new property to be signed with new lease. Signed copy of addendum with vacate notice should be returned to vacating property immediately. 7. Copy of transfer paperwork to Regional Back to Topics   LEASE EXTENSIONS Upon satisfactory completion of a standard-term lease agreement, a potential job change, marriage date, or other circumstance may necessitate signing a lease extension for less than the standard term. Please understand a lease extension is a privilege and therefore may be denied. Lease extensions are granted on a first-come, first-served basis and must be approved, by date, on an individual case basis. Lease extensions are limited according to date, move-outs per day, maintenance schedules and apartment size. Only one extension is permitted on a standard-term lease. All lease extensions will reflect the current rent schedule and may require an additional charge, Extensions less than 180 days are subject to an additional charge. The resident will be held responsible to give a 60-day notice prior to the expiration of the extension as outlined in the lease. Back to Topics OCCUPANCY REGULATIONS HHHunt/Walden Pond conforms to the following policy: 1 Bedroom: Maximum of two persons. 1 BR + Den: Maximum of two persons. 2 Bedroom: Maximum of four persons (or 3 unrelated persons) 2 BR + Den: Maximum of four persons (or 3 unrelated persons) 3 Bedroom: Maximum of five persons (or 4 unrelated persons) 3 BR + Den: Maximum of five persons (or 4 unrelated persons) Back to Topics NON-LEASED OCCUPANTS Only the residents listed on a lease may occupy an apartment. Any non-registered individual is considered to be an illegal occupant. No legal recourse is provided either for the residents on the lease or for the leaseholder in the event of damages or non-payment of rent. Therefore, for the protection of both the resident and the Owner/Owner's Agent, legal proceedings will be initiated against violators. HHHunt/Walden Pond has the right to enter the apartment at any reasonable time to verify lease obligations. Back to Topics UNRELATED RESIDENTS When unrelated individuals are applying for an apartment or wish to change their lease during residency, each individual must qualify as a head of household under standard HHHunt/Walden Pond leasing procedures. In other words, each resident must qualify on their own to rent the apartment. Back to Topics RENEWAL LEASE OR NOTICE TO VACATE We value your residency at Walden Pond; therefore, you will be mailed a lease renewal letter with our sincere desire to welcome you for another lease term. It is your responsibility to notify the Welcome Center of your intentions to remain or vacate your apartment. Lack of proper notice will result in your lease automatically renewing month-to-month. Please contact the Welcome Center with your renewal plans 90 days before your lease ending date so a lease may be typed for you. The lease renewal or vacate notice must be returned 60 days prior to your lease expiration. Should you find it necessary to move, please complete and return the vacating notice sixty (60) days before your lease expiration. A complete forwarding address should be included on the vacating notice, otherwise the return of your security deposit may be delayed. Back to Topics MONTH TO MONTH LEASE If you plan to renew your lease month to month you may do so after your lease term is complete. When renewing month to month a 60-day notice is required to end the lease. The month-to-month lease may have an additional premium added to the market rate. The lease will continue until there is a rent increase at which time a new month-to-month lease will be sent and a signature will be required from the resident. Back to Topics APPENDIX 2 - ALTERATIONS Most frequently denied alterations: 1. Lock changes--no lock changes are permitted on any door unless first approved by the Owner/Owner's Agent. 2. Shelving brackets. 3. Permanent bolts or hangers. 4. Any additions to wood doors requiring holes--full-length mirrors, pictures, etc. 5. Contact paper on shelves. 6. Wall partitions. 7. 220 wall outlets. 8. Colored paint on walls. 9. Mirrors and additional wallpaper. Back to Topics

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